Disclaimer Procurement Reform: Capability Statement Procurement Planning: Many procurements encounter difficulties because of poor or non-existent advance planning. Planning is needed to decide what goods, works and services are most needed; how best to divide or combine these into contract packages; what method of procurement is most appropriate for each; and the timing of procurement activities, taking into account the need to coordinate delivery and completion dates. IBTCI-IDBC Procurement Agents can plan a procurement to optimize results while keeping procedural requirements to a minimum. It then can assist in monitoring performance and make revisions if conditions change. Diagnosis and Reform of Existing Practices: Methods for acquiring goods, works and services exist in every organization and jurisdiction. IBTCI-IDBC Procurement Agents excel at analyzing these practices, identifying problem areas, and recommending specific measures to improve performance and accountability. The focus may be at the implementing agency, city, state or national level. A key issue is what changes are needed and at what level. Effective reform involves careful analysis of the legal framework for procurement, the organizations carrying it out and their capabilities, and the particular rules, procedures and documents they use. Developing Operating Rules, Procedures and Model Documents: Even if the basic framework for procurement is satisfactory, outdated approaches, unnecessary layering of decision making, and obsolete bidding documents and forms of contract can impede performance. IBTCI-IDBC Procurement Agents have developed and updated rules, documents and procedures for the international lending institutions, national governments and implementing organizations, drawing on its broad knowledge of and experience with the best existing practices. In addition to developing these various procurement instruments, IBTCI-IDBC Procurement Agents prepare accompanying instruction manuals and provides training to help ensure their proper use. Process Procurements (including Evaluation Process, contract administration and record keeping): IBTCI-IDBC Procurement can carry out, or help client staff carry out, all of the steps needed for successful procurement in specific cases including advertising requirements and pre-qualifying bidders, preparing and issuing bidding documents, conducting bid openings, evaluating offers, selecting the winners, negotiations, and contract signing, and managing and administering contract performance. In its resource library, IBTCI Consortium retains full packages of these services for clients who had no previous competitive procurement experience that have resulted in achieving outstanding successes. Procurement Capacity Building and Training: One of the most valuable services IBTCI-IDBC Procurement Agents Consortium offer is the training of clients’ managers and staff in good procurement practices and procedures and assistance in the development of a cadre of procurement professionals. In addition to on-the-job training that accompanies all other services, IBTCI-IDBC Procurement Agents have extensive experience in designing and delivering training courses at all levels and in all aspects of procurement. Courses are often geared mainly for procurement practitioners who need to know every detail of the procedures, with shorter parallel seminars for policy makers and managers to familiarize them with basic principles and approaches. Training can cover the entire procurement cycle or be done in modules. Ethical conduct of practitioners and anti-fraud/anti-corruption measures are integral parts of all training and capacity building. E-Procurement: The policies and functional requirements for e-procurement follow those of other good procurement practices but systems and procedures are obviously different. The staff and associates of IBTCI-IDBC Procurement Agents have first hand experience in helping governments and procurement organizations define what they want to do in this field, identify the steps that are needed to introduce e-procurement, obtain the highly specialized assistance that is needed to design and implement the systems. Sector Experience and Cross Cutting Experience: Sector knowledge enhances the credibility of the procurement agent as an authoritative source of information and decision making. IBTCI-IDBC Procurement Agent brings project experience in agriculture, artisan, democracy and governance, education, enterprise support, financial services, fisheries, health, property rights, and transportation. In addition, IBTCI-IDBC Procurement Agents are well versed in cross cutting issues such as and environmental impact assessments, gender integration and monitoring and evaluation.